What will an eCabinet do for me?
The eCabinet is the easiest way to capture, file and retrieve paper and digital documents. It will PDF, OCR, index, catalogue, organize, store
and back-up the entire archive, automatically. You get simple web-browser access
to your critical business documents. You can see the archive by lists, thumbnails or a calendar view and you can find any document by content, topic, source, date, keyword or free text search.
How do we set up the eCabinet?
Plug-in the eCab, assign it an IP address
and it's ready to receive documents on your network. Capacity is about 5 million pages on the desktop eCabinet. Images are backed-up on removable discs on the internal DVD-RAM recorder. You can also
backup to NFS storage (DVD Towers, RAID arrays, or SEC approved WORM media).
What about security?
File security - The administrator assigns users or groups that own the documents or folders. Password protection ensures that
users see only the folders or documents they own.
Disaster recovery - Both the images and the index are backed-up on secure media. Even after a disaster, the eCabinet can completely rebuild the archive
from the backup storage.
How do we capture documents?
EFFORTLESS CAPTURE - there are 3 ways to put documents into the eCabinet.
Capture as you work - create a computer document, right click, select 'capture' to eCabinet.
- send copies of incoming or outgoing emails and faxes to eCabinet automatically.
- routinely place electronic pages or scanned documents in designated folders. The eCabinet can read selected folders during the day or after hours and process the pages.
How much money will I save with eCabinet?
You will eliminate most manual
intervention for managing paper. You eliminate time spent looking for or recreating lost documents. A department with 5 clerical persons and 10 file cabinets may save over $35,000 per year Or, just
multiply hours spent x salary = savings. The eCabinet investment can pay for itself in a few months.
How can I make better business with eCabinet?
Customer response improves dramatically
when you have rapid access to documents. You can give your Customers internet access to (selective) documents that concern them (example: a law firm archives case records for affiliates to access on-line).
Synchronize between offices - eCabinet can synchronize daily document collections with other eCab units (imagine a multi-branch bank having daily updated customer signature cards at every branch).
Access for fee
- If your business includes providing information for a fee, you can automate customer access and remove clerical intervention, thus increasing profit (example: municipal records at the county clerks office or the court house).
What does an eCabinet system cost?
appliance costs $13,995. If you need a network scanner, we like the HP Digital Sender (about $3400) which scans pages into e-docs directly to the eCabinet. Installation and Training is one day.
What if we want a larger capacity, faster, full enterprise solution!
We saw this coming. The eCabinet-2001 Enterprise Edition has a faster processor, twice the on-board memory and storage, is rack mountable and is scalable up to 100 concurrent users.
We already have a document management system in place!
With it's low cost and ease-of-use, the eCabinet can augment existing document systems. It will off load much of the manual process these systems
require. Since there is no special software to learn and no user license fees to pay, the eCabinet can be strategically deployed to ease departmental operations and cut costs.